Privacy Policy of HarmonyCB

HarmonyCB Personal Data from its Users.

Owner and Data Controller

InceptIT OG
Rögergasse 24-26/1/1-3
1090 Wien
Austria

Owner contact email: info@incept-it.com

Types of Data collected

"User Personal Information" is any personal information about one of our users which could, alone or together with other information, personally identify them. Information such as a user name and password, an email address, a real name, and a photograph are examples of “User Personal Information.” User Personal Information includes Personal Data as defined in the General Data Protection Regulation.

"Technical Information" may include information we collect from website browsers, such as web server logs, or other log information, such as User session or activity logs and Cookies. Technical Information may be connected to User Personal Information such as a username or an email address, or to other potentially personally-identifying information like Internet Protocol (IP) addresses.

User Personal Information does not include aggregated, non-personally identifying information. We may use aggregated, non-personally identifying information to operate, analyze, improve, and optimize our website and service. Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection. Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using HarmonyCB.

Unless specified otherwise, all Data requested by InceptIT is mandatory and failure to provide this Data may make it impossible for HarmonyCB to provide its services. In cases where HarmonyCB specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service. Users who are uncertain about which Personal Data is mandatory are welcome to contact InceptIT.

Any use of Cookies – or of other tracking tools – by InceptIT or by the owners of third-party services used by InceptIT serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy, if available.

Users are responsible for any third-party Personal Data obtained, published or shared through HarmonyCB and confirm that they have the third party's consent to provide the Data to the Owner.

Information from users with accounts

If you create an account, we require some basic information at the time of account creation. You will create your own user name and password, and we will ask you for a valid email address. You also have the option to give us more information if you want to, and this may include "User Personal Information." We may require identification information, company and banking information for the payment of the services.

Mode and place of processing the Data

Methods of processing

The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data. The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of InceptIT (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.

Legal basis of processing

The Owner may process Personal Data relating to Users if one of the following applies:

In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

Place

The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located.

Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data. Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data.

If any such transfer takes place, Users can find out more by checking the relevant sections of this document or inquire with the Owner using the information provided in the contact section.

Retention time

Personal Data shall be processed and stored for as long as required by the purpose they have been collected for. Therefore:

Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

The purposes of processing

The Data concerning the User is collected to allow the Owner to provide its Services, as well as for the following purposes: Registration and authentication, User database management, Analytics, Tag Management, Infrastructure monitoring, Interaction with external social networks and platforms, Contacting the User, Displaying content from external platforms, Hosting and backend infrastructure, Managing contacts and sending messages, Handling payments and Traffic optimization and distribution.

Users can find further detailed information about such purposes of processing and about the specific Personal Data used for each purpose in the respective sections of this document.

Detailed information on the processing of Personal Data

Personal Data is collected for the following purposes and using the following services:

What information HarmonyCB does not collect

We do not intentionally collect sensitive personal information, such as social security numbers, genetic data, health information, or religious information. Although InceptIT does not request or intentionally collect any other sensitive personal information via HarmonyCB platforms and services, we realize that you might store this kind of information in your account, such as in a project or in your public profile. If you store any sensitive personal information on our servers, you are responsible for complying with any regulatory controls regarding that data.

If you're a person under the age of 18, you may not have an account on HarmonyCB. HarmonyCB does not knowingly collect information from or direct any of our content specifically to children under 18. If we learn or have reason to suspect that you are a user who is under the age of 18, we will unfortunately have to close your account. We don't want to discourage you from building software applications and tools, but those are the rules. Please see our Terms of Service for information about account termination. Other countries may have different minimum age limits, and if you are below the minimum age for providing consent for data collection in your country, you may not use HarmonyCB without obtaining your parents' or legal guardians' consent.

We do not intentionally collect User Personal Information that is stored in your projects or other free-form content inputs. Information in your project belongs to you, and you are responsible for it, as well as for making sure that your content complies with our Terms of Service. Any personal information within a user's project is the responsibility of the projects owner.

Project contents

InceptIT employees do not access private projects unless required to for security reasons, to assist the project owner with a support matter, or to maintain the integrity of the service. Our Terms of Service provides more details.

If your project is public, anyone (including us and unaffiliated third parties) may view its contents. If you have included private or sensitive information in your public project, such as email addresses or passwords, that information may be indexed by search engines or used by third parties. In addition, while we do not generally search for content in yourprojects, we may scan our servers for certain tokens or security signatures, or for known active malware.

Please see more about User Personal Information in public projects.

Public information on HarmonyCB

Much of HarmonyCB is public-facing. If your content is public-facing, third parties may access and use it in compliance with our Terms of Service, such as by viewing your profile or projects. We do not sell that content; it is yours. However, we do allow third parties, such as research organizations or archives, to compile public-facing HarmonyCB information. Other third parties, such as data brokers, have been known to scrape and compile data as well.

Your User Personal Information, associated with your content, could be gathered by third parties in these compilations of HarmonyCB data. If you do not want your User Personal Information to appear in third parties’ compilations of HarmonyCB data, please do not make your personal information publicly available and be sure to configure your email address to be private in your user profile and in your settings. We currently set users' email address private by default.

If you would like to compile HarmonyCB data, you must comply with our Terms of Service regarding scraping and privacy, and you may only use any public-facing User Personal Information you gather for the purpose for which our user has authorized it. For example, where a HarmonyCB user has made an email address public-facing for the purpose of identification and attribution, do not use that email address for commercial advertising. We expect you to reasonably secure any User Personal Information you have gathered from HarmonyCB, and to respond promptly to complaints, removal requests, and "do not contact" requests from HarmonyCB or HarmonyCB users.

Similarly, projects on HarmonyCB may include publicly available User Personal Information collected as part of the collaborative process. In the event that a HarmonyCB project contains publicly available personal information that does not belong to HarmonyCB users, we will only use that personal information for the limited purpose for which it was collected, and we will secure that personal information as we would secure any User Personal Information. If you have a complaint about any personal information on HarmonyCB, please see our section on resolving complaints.

Organizations

You may indicate, through your actions on HarmonyCB, that you are willing to share your User Personal Information. If you collaborate on or become a member of an organization, then the Account owners may receive your User Personal Information. When you accept an invitation to an organization, you will be notified of the types of information owners may be able to see. If you accept an invitation to an organization with a verified domain, then the owners of that organization may be able to see your full email address(es) within that organization's verified domain(s).

If you collaborate on or become a member of an Account that has agreed to the Corporate Terms of Service and to this Privacy Statement, then that DPA will govern any conflicts between this Privacy Statement and the DPA with respect to your activity in the Account.

Please contact the Account owners for more information about how they process your User Personal Information and the ways for you to access, update, alter, or delete the User Personal Information stored in that account.

The rights of Users

Users may exercise certain rights regarding their Data processed by the Owner. In particular, Users have the right to do the following:

Details about the right to object to processing

Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.

Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.

How to exercise these rights

Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.

Cookie Policy

Any requests to exercise User rights can be directed to the Owner through the contact details provided in InceptIT uses Cookies. To learn more and for a detailed cookie notice, the User may consult the Cookie Policy.

HarmonyCB's global privacy practices

We store and process the information that we collect in Europe in accordance with GDPR and this Privacy Statement (our subprocessors may store and process data outside of Europe). However, we understand that we have users from different countries and regions with different privacy expectations, and we try to meet those needs even when Europe does not have the same privacy framework as other countries'.
We provide a high standard of privacy protection — as described in this Privacy Statement — to all our users around the world, regardless of their country of origin or location, and we are proud of the levels of notice, choice, accountability, security, data integrity, access, and recourse we provide. We work hard to comply with the applicable data privacy laws wherever we do business, working with our Data Protection Officer as part of a cross-functional team that oversees our privacy compliance efforts. Additionally, if our vendors or affiliates have access to User Personal Information, they must sign agreements that require them to comply with our privacy policies and with applicable data privacy laws.

In particular: InceptIT provides clear methods of unambiguous, informed consent at the time of data collection, when we do collect your personal information using consent as a basis. We collect only the minimum amount of personal information necessary for our purposes, unless you choose to provide more. We encourage you to only give us the amount of data you are comfortable sharing. We offer you simple methods of accessing, correcting, or deleting the User Personal Information we have collected. We provide our users notice, choice, accountability, security, and access, and we limit the purpose for processing. We also provide our users a method of recourse and enforcement. These are the Privacy Shield rinciples, but they are also just good practices.

Resolving complaints

If you have concerns about the way InceptIT is handling your User Personal Information, please let us know immediately. We want to help. You may contact us by email via support@harmonycb.com with the subject line "Privacy Concerns". We will respond promptly. You may also contact our Data Protection Officer directly at:

InceptIT OG
Rögergasse 24-26/1/1-3
1090 Vienna
Austria (Europe)
support@harmonycb.com

Additional information about Data collection and processing

Legal action: The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of HarmonyCB or the related Services. The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.

Additional information about User's Personal Data

In addition to the information contained in this privacy policy, InceptIT may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.

System logs and maintenance: For operation and maintenance purposes,InceptIT and any third-party services may collect files that record interaction with HarmonyCB (System logs) use other Personal Data (such as the IP Address) for this purpose.

Information not contained in this policy

More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document

How “Do Not Track” requests are handled

InceptIT does not support “Do Not Track” requests. To determine whether any of the third-party services it uses honor the “Do Not Track” requests, please read their privacy policies.

Changes to this privacy policy

The Owner reserves the right to make changes to this privacy policy at any time by giving notice to its Users on this page and possibly within HarmonyCB and/or - as far as technically and legally feasible - sending a notice to Users via any contact information available to the Owner. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom.

Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.

Definitions and legal references

Personal Data (or Data)

Any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.

Usage Data

Information collected automatically through HarmonyCB (or third-party services employed by InceptIT), which can include: the IP addresses or domain names of the computers utilized by the Users who use HarmonyCB, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilized to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server's answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilized by the User, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User's IT environment.

User

The individual using HarmonyCB who, unless otherwise specified, coincides with the Data Subject.

Data Subject

The natural person to whom the Personal Data refers.

Data Processor (or Data Supervisor)

The natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Controller, as described in this privacy policy.

Data Controller (or Owner)

The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use of HarmonyCB. The Data Controller, unless otherwise specified, is the Owner of InceptIT.

HarmonyCB (or this Application)

The means by which the Personal Data of the User is collected and processed.

Service

The service provided by InceptIT as described in the relative terms (if available) and on this site/application.

European Union (or EU)

Unless otherwise specified, all references made within this document to the European Union include all current member states to the European Union and the European Economic Area.

Cookies

Small sets of data stored in the User's device.

Legal information

This privacy statement has been prepared based on provisions of multiple legislations, including Art. 13/14 of Regulation (EU) 2016/679 (General Data Protection Regulation). This privacy policy relates solely to InceptIT and it’s HarmonyCB products and services, if not stated otherwise within this document. Latest update: October 22nd 2019